Event Registration

All registered student organizations in good standing have the privilege of holding events on campus. Depending on the kind of event, you may need to complete Event Registration.

All events* that require Event Registration in Get Involved are required to be submitted at least 5 business days before the event in order to be considered for approval. RSO regular meetings are not required to register their event through this process.

*Events that require additional approvals (food, tents, open flame, etc.)

Event registration is required for events that are:

Outdoors
Food is being served
Alcohol is being served
Audience includes minors or off-campus guests
Attendance of 200 or more
Social in Nature
Charging Admission or Collecting Money
High Risk Activities (potential for injury, harm, damage, etc.)
Receiving funding (AFB or CCA)
Funded by Student Services Fee
Held on-campus
Other special circumstances

Social Events

Steps for Event Registration

Student Organizations can complete Event Registration exclusively online!

One of the top 3 student leaders should log on to their Get Involved account. *Must be currently registered and listed as a primary, secondary or financial officer*
Go to your organization’s Get Involved page and click Events.
Next Click Create an Event.

Fill out the information requested. As you answer questions about your event the system will generate your necessary forms. That’s right, all required forms are embedded in the online Event Registration process! To ensure approval make sure you answer all questions completely.

Students must reserve rooms through the Get Involved Event Registration process. Just click "Add Reservation Request" and select the room that best fits your needs.

Other Notes:

Be sure you have your notifications “ON” in Get Involved so you can make any updates to your event registration.
Once you have completed the event registration form you will be taken to the “Thank You” page. Please note, at this point you have only completed the first step. Click the link that says, “Make your online space reservation request.”
Large scale events, may take longer than 7 days. Please plan accordingly.
Have a great Event!

UH at Sugarland and Katy RSO Events

If you are looking to host events at Sugar Land and Katy, please submit your room reservations FIRST! Only top 3 officers may submit room requests to these sites on behalf of your organization. Once you have confirmed your event room is tentatively reserved with the SL and Katy reservation teams, you can apply for event registration through Get Involved. PLEASE NOTE all Get Involved applications must be submitted at least 5 business days in advance.

Requests still must meet the prior business day notice stated above, and they may be declined if they do not meet these requirements.

UH at Sugar land

UH at Katy

When submitting on Get Involved, please add the location manually based on what the Sugar Land/Katy reservation team has tentatively booked for you. If you put the incorrect date, time, location, or your organization has not reserved the space, this WILL cause a delay in your process and your organization may not be approved in time.

If you have any questions about this process, please reach out to csi@ uh.edu or Slstevnt@cenral. uh.edu .

Tips and Tricks

Some of the new updates include:

Set Up and Tear Down – you can include this information in the search. Make sure to give yourself enough set up and tear down time
Filter – you can search room options based on the room features you need, or a preferred building
Browse available rooms – only rooms actually available for the date and time you searched will be listed
Add Location Manually – if your event takes place off-campus you can manually add the location. If your event is held in the Student Centers or Classroom that you would normally reserve through CARS and you do not Add Reservation Request, your reservation will NOT be process and your event approval will be delayed.

Some things to remember when reserving rooms:

If the room you would like is already reserved for the date and time you searched, the room will NOT appear as available. Once you select rooms using the Reserve Room function, those rooms will not appear as available in other searches, including your own. By selecting the rooms, you have removed them from the available room list
Selecting a room from the available room list will remove its availability. If you leave the form after starting it, without having completed it, you must go back to your submission (you can access this by clicking on your profile in the top right corner) and complete the submission.
We don't recommend changing the capacity slider, just make sure to wait for all the rooms to load
Allow yourself AMPLE TIME prior to the event to request a room. This will allow CSI and CARS to review your request and let you know of any changes that may be needed
The system will show no available rooms if you are searching for a date within 5 days
You can reserve multiple dates and times in one reservation by clicking "Add Another Date"
When searching for a specific room for multiple dates (such as a weekly meeting room) we recommend checking availability of each date before moving forward and clicking "Add Another Date"
While Get Involved is mobile friendly, we recommending using a laptop or desktop the first couple of searches you conduct to become familiar with the process
Selecting a room from the available room list will remove its availability. If you leave the form after starting it, without having completed it, you must go back to your submission (you can access that by clicking on your profile bubble) and complete the submission. If you leave the form as started, and still need to request a room please go back to your submissions.

Utilizing Get Involved Features for Completing Organization Business Online

Your organization's Get Involved page has the capability to facilitate many things online that organizations may have initially scheduled for in-person meetings during the next few weeks into the remainder of the semester. The organization tools available for your organizations may be very helpful for this. Log on to the CSI On Demand page and get all the information on:

Creating a Virtual Election
Office Change Requests
Event Registrations
Get Involved Overview of all Features

Email csi@ uh.edu if you have any questions.

Event Registration Food Permit Examples

Other Notes

Advanced reservations for weekly/bi-weekly/monthly meetings in the Student Center open on November 15th (for Spring Semester) and April 15th (for Summer Term and Fall Semester). Other reservations for events will be accepted up to 6 months ahead of the event date. Spaces fill up quickly.

Effective Date – October 1, 2020

Center for Student Involvement

Registered Student Organizations