Travel Forms
1. General
• Travel Accounts
• Texas Hotel Occupancy Tax Exemption Certificate
• Travel Justification Form
2. State Fund Travel
• Travel Exemption Certification Form
• Travel to Washington DC on state funds
3. Federal Fund Travel
• Fly America Act Waiver Checklist (Federal Funds)
4. Group Travel
• Travel Roster (Group Travel)
• Travel Advance Disbursement Form
• Release and Indemnification Agreement
5. Foreign Travel
• International Travel Export Control Form
• Fly America Act Waiver Checklist (Federal Funds)
6. Mileage
• Mileage Report -- mileage incurred from January 1, 2023 to December 31, 2023
(Effective 09/01/2023, this form is processed through DocuSign. It is separated
as Mileage-Report_Address_CY2023 andMileage-Report_Odometer_CY2023)
• Mileage Report -- mileage incurred from July 1, 2022 to December 31, 2022
• Mileage Report -- mileage incurred from January 1, 2022 to June 30, 2022
• Mileage Report -- mileage incurred from January 1, 2021 to December 31, 2021
7. Concur
• Concur Supplemental Form for Employee Access Updates
• Concur Supplemental Form for Employee Access Updates Instructions
• Concur Non-Employee Access Form
• Transfer of Concur Delegate
8. Travel Card
• Addendum A -- Cardholder Application/Approval Form (Local Dept and Multiple User Travel).
This form is accepted only via DocuSign effective 9/1/2023.
• Addendum B -- Cardholder Application/Approval Form (Local Individual Travel).
This form is accepted only via DocuSign effective 9/1/2023.
• Addendum E -- acknowledgment of Responsibilities for Multiple User Travel.
This form is accepted only via DocuSign effective 9/1/2023.
9. Taxable Payment
• Taxable Payments or reimbursements to UH employees
• Authorization for Moving and Relocation Expenses (Addendum A)
• Exhibit B -- Taxable Payments or Reimbursements to Employees - Required for taxable payments or
reimbursements defined in SAM 03.D.06